When you run a growing business, you can easily fall behind when it comes to the recent technological breakthroughs that can support your business.
Often, owners know that the recent technologies will support the growth of the business, but do not have time to learn and implement new technologies or justify costs, getting stuck in the old way. Alternatively, owners take a” if it’s not broken, don’t fix it ” approach that often sees themselves falling behind their competitors.
So, understanding the need to update the technology, you may be wondering what is the best way to do this?
A software purge
Before committing to new software, take a look at your current software and the other technologies your business is paying for. Do you benefit from its use?
Many end up paying for subscription software they never use, or only occasionally when a affordable alternative is enough. If you have employees, ask them what they think about the current software and what doesn’t work.
By canceling software packages or simply uninstalling software that you don’t use, you are left with what you need and what you use. From there, you can find updated software that performs the same role and more.
Consider subscription packages
Although subscription software is not always the best choice in the long run. This is a great way to make sure you stay up to date with the recent offers.
An example of this is a Microsoft 365 package. Although the basic package remains the same for the most part, it may be that the software does not work as efficiently and that it lacks the new features that many other companies have adopted after a few years. Paying for the subscription keeps your software up to date every year.
Another advantage for small businesses is the reduction in the necessary initial payment. While you may pay more in the long run, the option to spend a small monthly amount means you don’t have to calculate the total cost upfront. In combination with other software, you can implement more software and thus improve the efficiency of the lag.
Focus on efficiency
The main goal of any software is to make work easier for you and your team. Just because a competitor uses software doesn’t mean you have to.
By using a technology that allows you to have fewer body resources, the cost of the technology will be written off. Take a critical look at how your business works and look at all the areas you think could benefit from technology automation.
To survive in today’s climate, you need to use technology to maximize efficiency and reduce costs.
Be critical of new technologies.
While the story is usually that business owners avoid buying software for the initial cost, some fall into the trap of buying software because they are too excited about the possibilities of what the new software can offer.
Before purchasing a software package, make sure that all existing software is implemented correctly and that your team is comfortable with it. Don’t overwhelm yourself and your team with new technologies. Take it step by step and you will notice in a few months that the software will not be as beneficial to you as you thought at the time.
Train your staff and yourself.
To return to the previous point, give your staff time to learn all the new software you are introducing – don’t expect them to master it overnight.
Often, enlisting the help of an outside person or a training team from the software company itself is the best way to solve teething problems. You will only gain efficiency if you and the team use the software correctly and optimally. Consider consolidation and follow-up sessions to ensure that training is maintained.
The technology is more affordable.
An important but important point to emphasize for those who have not brought new technology for a long time is that prices have fallen.
With so much competition, combined with significant technological advances, the same software is now much affordable than it was a decade ago and has most likely done a lot more than it ever could. A good example here and something most people are familiar with is video calling.
Most providers are now free, with affordable upgrades for those using multiple accounts within the company. The common software being Zoom and Microsoft Teams, almost all your customers and competitors will be familiar with the software and will represent a fantastic value to implement.
Because remote work has most likely increased within your team, your team can stay connected in a cost-effective way in the current climate.
Following the tips above should help you get an idea of the benefits of introducing new up-to-date software. It does not need to take you much time, can increase the efficiency of the business and is now very profitable, with monthly payments and lower prices in general.
Do not give in to complacency; otherwise, you will quickly find that you have lost all competitive advantage over your competitors. The current economic environment is challenging for everyone, and you need to give yourself every chance to succeed using current software and other technologies.